Advice of candidates from a Select List:

As soon as a select list is published by the Board, the required number of candidates should be advised for appointment in the Devaswom Board concerned, after ensuring that the Proforma in which the vacancies are reported contains all the details required. As and when a proforma reporting vacancies is received, defects, if any, should be rectified before advising candidates.

The advice should be made, taking all the vacancies received before the date of publication of select list and the vacancies received on the date of publication of the select list together. The advice should be made subject to the provisions in Rule 3 of the Kerala Devaswom Recruitment Board Rules, 2015 relating to communal reservation and rotation.

In the main rotation consisting of 100 turns, the turns reserved for various communities are as follows:

(i)       For direct recruitment to posts included in the Devaswom Last Grade Service:-

  1. a) Ezhava, Thiyya, Billava- (E)                  –                11
  2. b) Hindu Nadar (N)                                     –                 1
  3. c) Viswakarma (V)                                       –                 2
  4. d) Dheevara (D)                                            –                2
  5. e) Other Backward classes (OBC)             –                 6
  6. f) Scheduled Caste (SC)                              –                 8
  7. g) Hindu Scheduled Tribe                          –                 2

                                   Total                                 –                32

(ii) For direct recruitment to posts other than those included in the Devaswom Last Grade Service:-

  1. a) Ezhava, Thiyya, Billava (E)                 –                 14
  2. b) Hindu Nadar (N)                                   –                  1
  3. c) Viswakarma (V)                                     –                  3
  4. d) Dheevara (D)                                          –                 1
  5. e) Other Backward class (OBC)               –                 3
  6. f) Scheduled Caste (SC)                            –                 8
  7. g) Hindu Scheduled Tribe ( ST)              –                 2

               Total                                                    –               32

The rotation chart for a main rotation consisting of 100 turns is as follows:

I   For direct recruitment to posts included in the Devaswom Last Grade Service:-

1. O.C 21. O.C 41. O.C 61. O.C 81. O.C
2.Ezhava/  Thiyya/Billava 22. O.C 42.Ezhava/  Thiyya/Billava 62. O.C 82.Ezhava/  Thiyya/Billava
3. O.C 23. O.C 43. O.C 63. O.C 83. O.C
4. SC 24. SC 44.ST(Hindu) 64. SC 84. SC
5. O.C 25. O.C 45. O.C 65. O.C 85. O.C
6. O.C 26. O.C 46. O.C 66. O.C 86. O.C
7. O.C 27. O.C 47. O.C 67. O.C 87. O.C
8. O.C 28.Ezhava/  Thiyya/Billava 48. O.C 68. O.C 88. Dheevara
9. O.C 29. O.C 49. O.C 69. O.C 89. O.C
10.OBC (Hindu) 30.OBC (Hindu) 50. OBC(Hindu) 70. OBC(Hindu) 90. OBC(Hindu)
11. O.C 31. O.C 51. O.C 71. O.C 91. O.C
12. SC 32. SC 52. SC 72. SC 92. ST(Hindu)
13. O.C 33. O.C 53. O.C 73. O.C 93. O.C
14.Ezhava/  Thiyya/Billava 34.Ezhava/  Thiyya/Billava 54.Ezhava/  Thiyya/Billava 74.Ezhava/  Thiyya/Billava 94. O.C
15. O.C 35. O.C 55. O.C 75. O.C 95. O.C
16. O.C 36. O.C 56. O.C 76. O.C 96. O.C
17. O.C 37. O.C 57. O.C 77. O.C 97. O.C
18. Dheevara 38. O.C 58.Ezhava/  Thiyya/Billava 78.Ezhava/  Thiyya/Billava 98.Ezhava/  Thiyya/Billava
19. O.C 39. O.C 59. O.C 79. O.C 99. O.C
20.Viswakarma 40. OBC 60.Hindu Nadar 80. O.C 100.Viswakarma

II  For direct recruitment to posts other than those included in Devaswom Last Grade Service:-

1. O.C 21. O.C 41. O.C 61. O.C 81. O.C
2.Ezhava/  Thiyya/Billava 22. O.C 42.Ezhava/  Thiyya/Billava 62.Ezhava/  Thiyya/Billava 82.Ezhava/  Thiyya/Billava
3. O.C 23. O.C 43. O.C 63. O.C 83. O.C
4. SC 24. SC 44. ST(Hindu) 64. SC 84. SC
5. O.C 25. O.C 45. O.C 65. O.C 85. O.C
6. O.C 26. O.C 46. O.C 66. O.C 86. O.C
7. O.C 27.  O.C 47. O.C 67. O.C 87. O.C
8.O.C 28. Ezhava/  Thiyya/Billava 48. O.C 68. O.C 88. Ezhava/  Thiyya/Billava
9. O.C 29. O.C 49. O.C 69. O.C 89. O.C
10. OBC(Hindu) 30. O.C 50. Dheevara 70.Viswakarma 90. OBC(Hindu)
11. O.C 31. O.C 51 O.C 71. O.C 91. OC
12. SC 32. SC 52. SC 72. SC 92. ST(Hindu)
13. O.C 33. O.C 53. O.C 73. O.C 93. 0.C
14.Ezhava/  Thiyya/Billava 34.Ezhava/  Thiyya/Billava 54.Ezhava/  Thiyya/Billava 74.Ezhava/  Thiyya/Billava 94. O.C
15. O.C 35. O.C 55. O.C 75. O.C 95. O.C
16. O.C 36. O.C 56. O.C 76. O.C 96. O.C
17. O.C 37. O.C 57. O.C 77. O.C 97. O.C
18.Ezhava/  Thiyya/Billava 38. O.C 58.Ezhava/  Thiyya/Billava 78.Ezhava/  Thiyya/Billava 98.Ezhava/  Thiyya/Billava
19. O.C 39. O.C 59. O.C 79. O.C 99. O.C
20.Viswakarma 40. OBC(Hindu) 60.Hindu Nadar 80. O.C 100.Viswakarma

If a suitable candidate is not available for selection from any particular community or a group of communities included in any of the reservation turns included in the Rotation chart from a select list such vacancy shall be kept unfilled, notified separately for that community or group of communities for that selection year (selection year is the period from the date on which the select list of candidates comes into force to the date on which it expires). Such vacancies will be filled up only from the select list prepared exclusively for that community or group of communities. Such notifications will be termed as NCA (No- Candidate’s Available) Notifications. The select list prepared in response to NCA notifications, will be in force, only till the date on which candidates are appointed against the notified vacancies and such other vacancies likely to arise during the period of validity of the original select list for the post. In other words, the normal period of validity of a select list is not applicable to select lists prepared in response to NCA notifications. If after re-notification, repeatedly for not less than two times, no suitable candidate is available for selection from that community, the selection shall be made from available other backward communities as explained in paragraph 69 below. In the absence of other backward community candidates the selection shall be made from Scheduled caste candidates and in their absence from ST candidates. In the absence of candidates from any reservation group, the selection will be made from O.C candidates.

However, the procedure specified in paragraph 65 above will apply to Scheduled Caste and Scheduled Tribe candidates, subject to the following modifications. If a SC candidate is not available in a select list, that turn will be filled up by a candidate belonging to the Scheduled Tribe community and vice versa.  Only in the absence of candidates from both SC and ST communities, NCA notification need be issued.

Reservation to a category of post shall not exceed 50% of the total number of vacancies for which selection is made in a selection year. This 50% ceiling will not apply to the vacancies filled up on the basis of N.C.A. notifications in that selection year.

The reservation of 6% of vacancies to posts in Last Grade Service and 3% of vacancies to posts other than those included in the Last Grade Service to Other Backward communities, is meant for those communities included in the list of Other Backward communities excluding those communities having specific percentage of reservation (Ezhava/ Thiyya/ Billava, Hindu Nadar, Viswakarma and Dheevaracommunities).

When filing up vacancies from a new select list, as pointed out in paragraph 62 above, all the vacancies received on or before the date of publication of the select list should be taken together, and rotation should be worked out for each group of 20 vacancies separately. For this purpose, in the first group of 20 vacancies, the open competition turns of 1,3,5,6,7,8,9,11,13,15,16,17,19 (total 13 turns) will be filled up first by candidate’s having ranks 1 to 13 respectively. Thereafter the reservation turns of 2,4,10,12,14,18 and 20 (total 7 turns) will be filled up by candidates from the respective communities (i.e. Ezhava/ Sch. Caste Dheevara/OBC/ Viswakarma ) after rank 13. The next stage is to verify whether any of the candidates of lower rank belonging to Ezhava, SC , OBC, Dheevara  and Viswakarma turn selected in open competition are placed below a candidates selected from the respective community in reservation turn and if so to re-arrange them in the order of their ranks. The purpose of this re-arrangement is to ensure that a candidate belonging to a particular community with lower rank should never be placed above another candidate of the same community with a higher rank. After completing this re-arrangement, rotation should be worked out for the next unit of 20 vacancies. If  the vacancies is less than 20, then also the available open competition turn are to be filled up first, repeating the same procedure.

When working out the rotation, as described in paragraph 69 above, it should be ensured that, reservation to a category of post shall not exceed 50% of the total number of vacancies for which selection is resorted to in a selection year. Though, as only 32% of vacancies are reserved for various communities, the question of reservation exceeding 50% will not arise in normal circumstances, such situations will arise when filling up a few vacancies. For example, if only one candidate is advised for appointment from a select list before its cancellation, against the first open competition turn, the next turn to be filled up is from Ezhava community. If there is only one  vacancy to be filled up from a new select list (a new selection year) the second turn in the Rotation chart will be temporarily passed over and a candidate will be advised against the 3rd open competition turn so that reservation does not exceed 50% vacancies in that selection year. If another vacancy arises in that selection year, the turn ‘ 2Ezhava’ can be filled up, in the second vacancy.

The filling up of vacancies, as explained in paragraph 69 above, is       illustrated by an example given below:

A select list for the post of clerk in a Devaswom Board is brought into force with effect from 01-06-2015. The vacancies to be filled up are as follows:

(i)     8 vacancies received on 15-01-2015

(ii)    9 vacancies received on 30-04-2015

(iii) 8 vacancies received on 01-06-2015

(iv)  6 vacancies received on 03—06-2015

(v)    5 vacancies received on 11-06-2015

(The selection to the post is made for the first time)

Select List for clerk, Devaswom Board

(Brought into force with effect from 01-06-2015)

MAIN LIST

Rank                Name                                                     Community           

  1. K.Madhavan Nair            –
  2. V.Subramonian V
  3. S.Narayanan                                                          E
  4. J.Somasundaran –
  5. M.Sreekumar –
  6. S.Sivarajan –
  7. M.Jayakumari –
  8. V.SyamalaKumari –
  9. R.Rohini E
  10. S.VijayalakshmiAmma –
  11. S.R.Vasanthan E
  12. M.K.Nandakumar –
  13. P.Pradeep Kumar OBC
  14. S.Radhakrishnan Nair OBC (Chekkala Nair)
  15. K.Vijayan –
  16. S.NarayanaKammath –
  17. V.V.Radhakrishnan –
  18. N.VasanthaKumari –
  19. C.Vasudevan –
  20. M.Rajalakshmi –
  21. K.P. Girija –
  22. M.K.Suseela Devi E
  23. K.Nandanan –
  24. S.Kesavan Potty –
  25. A.KrishnaIyer –
  26. K.V.Ramakrishnan                                               –
  27. S.Vamanan Nair –
  28. K.Indira –
  29. M.Lathika –
  30. S.Ajayan SC
  31. K.Sivadasan –
  32. V.K.ViswanathanAchari V
  33. R.VasanthaKumaran –
  34. K.K.Remanan –
  35. V.R.Bhagyanath                                                     –
  36. T.V. Unnikrishnan –
  37. K.R.Remani –
  38. K.P.Omana –
  39. P.R.Rema E
  40. V.S.SureshBabu –
  41. K.P.Thara Devi –
  42. V.P.Govindan Nair –
  43. V.Viswadevan –
  44. K.V.Kumaran –
  45. S.Jayakrishnan –
  46. K.Harikrishnan –
  47. K.P.Syamala Devi –
  48. D.Rajappan Nair –
  49. T.AyyappanKutty OBC
  50. K.Parameswaran –
  51. P.Peethambaran –
  52. K.P.Sudheeran SC
  53. K.R.Jayalakshmi –
  54. K.R.KrishnanKutty OBC
  55. M.Chandran –
  56. A.Balakrishnan –

 SUPPLEMENTARY LIST

  1. 1. Ezhava /Thiyya/ Billava
  2. K.Syamala Devi
  3. K.P.Jayalekshmi
  4. Scheduled Caste

Nil

  1. Hindu Scheduled Tribe

Nil

  1. OBC
  2. A. Sreekumar
  3. M. Somasundaram
  4. K.T. Meena Devi
  5. Viswakarma
  6. A.KumaranAchari
  7. N.Viswanathan
  8. Dheevara

Nil

  1. Hindu Nadar
  2. C.C.ThakkappanNadar
  3. K.T.Anil Kumar

As the select list is brought into force with effect from 01-06-2015, the 8 vacancies received on 15-01-2015, the 9 vacancies received on 30-04-2015 and the 8 vacancies received on 01-06-2015 will be clubbed together, and rotation is to be worked out for 25 vacancies, at the first instance. The rotation for each of the 6 vacancies received on 03-06-2015 and the 5 vacancies received on 11-06-2015 will be worked out separately.

Rotation for 20 vacancies

  1. O.C -K.Madhavan Nair (R.1)

S.Narayanan(R.3-E)

  1. E –M.K.Suseela Devi (R.22, E)
  2. O.C -V.Subramanian ( R.2-V)
  3. SC – S.Ajayan  (R.30-SC)

R.Rohini (R. 9- E)

  1. O.C – S.Narayanan (R.3 – E)
  2. O.C – J.Somasundaran (R.4)
  3. O.C – M.Sreekumar (R.5)
  4. O.C – S.Sivarajan (R.6)
  5. O.C -M.Jayakumari (R.7)
  6. Pradeep Kumar (R.13 – OBC)
  7. OBC – S.RadhakrishnanNair(R.14-OBC)
  8. O.C -V.SyamalaKumari (R.8)
  9. SC – K.P.Sudheeran (R.52 , SC)

S.R.Vasanthan (R.11-E)

  1. O.C – R.Rohini (R.9 –E)

M.K.Suseela Devi (R.22-E)

  1. E – P.R.Rema (R.39 – E)
  2. O.C – S.VijayalakshmiAmma (R.10)

P.R.Rema (R. 39 –E)

  1. O.C – S.R. Vasanthan (R.11 –E)
  2. O.C. – M.K.Nanda Kumar (R.12)
  3. E -K.Syamala Devi (R 1 Suppl list -E)

S.Radhakrishnan Nair ( R.14 – OBC)

  1. O.C –P.Pradeep Kumar (R.13-OBC)
  2. V -V.K.ViswananthanAchari (R.32-V)

(Total O.C 13 / R-7)

In the above rotation, an Ezhava candidate with R- 22 is placed above 3 other Ezhava candidate with ranks 3, 9 and 11 and Ezhava candidate with rank 39 is placed above another Ezhava candidate with Rank 11. Similarly OBC candidate with Rank 14 is placed above, another OBC candidate with Rank. 13. Their positions as rearranged as corrected above.

The rotation for the remaining 5 vacancies is as follows:

  1. O.C – K.Vijayan (R.15)
  2. O.C – S.NarayanaKammath (R.16)
  3. O.C – V.V.Radhakrishnan (R.17)
  4. SC – (N.C.A)/ ST (N.C.A)
  5. O.C – N.VasanthaKumari (R.18)

( O.C – 17/ R-7 +N.C.A -1)

Rotation for 6 vacancies received on 03-06-2015

  1. O.C – C.Vasudevan (R.19)
  2. O.C – M.Rajalakshmi (R. 20)
  3. E – K.P. Jayalakshmi (R. 2 Suppl list -E)
  4. O.C – K.P Girija (R. 21)
  5. O.C – K.Nandanan (R.23)
  6. O.C – S.Kesavan Potty (R. 24)

( O.C – 22 /R-8 +N.C.A -1)

Rotation for 5 vacancies received on 11-06-2015

  1. SC – (N.C.A) / ST – (N.C.A)
  2. O.C – A. Krishna Iyer( R. 25)
  3.  E – (N.C.A)
  4. O.C – K.V. Ramakrishnan (R.26)
  5. O.C – S. Vamanan Nair (R.27)

(O.C – 25 / R – 8 + N.C.A – 3)

The Advice list of 33 candidates should be forwarded to the appointing authority in a registered letter (with acknowledgment due) in Form No. XXV specifying the number of candidates and another notification should be published for the NCA vacancies of Scheduled Caste and Ezhava candidates. The above position will be intimated to the Devaswom Board concerned. The selected candidates will be informed of their   advice by a letter in Form No. XXVI.

In the advice letter, it should be specified against the entries of each candidate, whether he is advised against open competition turn or against reservation turn. The original turn in which a candidate is advised is the basis for deciding whether a candidate is advised against OC/ Reservation turn, and not against the turns against which the name of a candidate appears, after re-arrangement of ranks of candidates of the same community advised against OC/Reservation turns. For example, in the first advice list of 25 candidates, the name of S.Narayanan ( R.3,E) appears in the second position, but he is treated as advised against an O.C. turn (5 O.C.) and not against the reservation turn of Ezhava (2 E).

Filing up of NJD turns.-   The position mentioned in the above paragraph is to be followed, when a candidate is subsequently advised against the turn of a candidate who did not join duty. (In respect of NJD vacancies, candidates can be advised, even if there are defects in the proforma, or the vacancy report is not in the proforma, provided that the details required for advising the candidates are available. Even if there is no mention of existence of vacancies, candidates will be advised, except when there is specific request for not advising candidates for valid reasons). For example, if the same candidate mentioned in the above paragraph, viz. S.Narayanan did not join duty, the resultant vacancy should be filled up by advising another candidate, against the turn 3. O.C. , and not against the turn of 2E. To cite one more example, if P. Pradeepkumar (R.13, OBC) who appears in the 10th position in the advice list did not join duty, the resultant vacancy should be filled up by advising an O.C. candidate against the turn 19.O.C. ( in which Pradeep Kumar is originally advised)  and not against the reservation turn 10. O.B.C. On the other hand if S.Radhakrishnan Nair (R. 14, O.B.C) did not join duty, the resultant vacancy should be filled up by advising another candidate against the turn 10.O.B.C. in which he was advised and not against 19.O.C. though he was placed in the 19th position in the advice list. Before advising candidates against NJD turns, the advice of the candidate who did not join duty should be cancelled and the candidate is to be informed of the cancellation of his advice. If at any stage, a candidate is not available to fill up a reservation turn, a No Candidate Available Notification should be issued if not already done for that community. When more than one NJD turns are to be filled up, the order of priority is the order in which the turns appear in the Rotation Chart and not the order in which they were reported or received.

 Issue of No Candidate Available Notification. – A No Candidate Available Notification should be issued, whenever a candidate is not available to fill up a reservation turn against an existing vacancy. During the period of validity of a select list, candidates will have to be advised more than once, and at any such time, non-availability of candidates may occur against any community having separate reservation quota. At each such time a No Candidate Available notification has to be issued, if not already notified for that particular community. In case a Notification is issued, and no qualified candidate is available, a second notification for the same community need be issued only after six months from the date of the first No Candidate Available notification for that particular community. Whenever a No Candidate Available notification is to be issued, it will be assured from the Notification Register (III A) and No Candidate Available Notification Register(NCA) (III B) that (i) a No Candidate Available Notification for that particular community already issued is not pending finalization. (ii) a live select list for that particular community is not available (iii) if a notification is already issued and no candidates are available in the select list a period of six months is already over, after the first notification for that community.

When no candidate is available to fill up a reservation turn even inspite of two No Candidate Available notifications , the vacancy may be filled up from the original select list, by advising  a candidate from the next community in the order given in the rotation chart (For example, in the illustration given in the preceding paragraphs if no candidates are available to fill up the turn 32 SC even after two notifications, the turn will be filled up by a candidate from the next reservation turn after 32 SC, i.e. 34 E. As no Ezhava candidate is available in the select list given as example in paragraph 71, a candidate from the next reservation turns i.e. 40 O.B.C. will be advised. T.Ayyappankutty, Rank 49 will be advised against the turn 32 SC).  Vacancies for which NCA notification are issued are those reported either during the currency of the original select list or before publication of that list. Hence in the absence of availability of candidates from the respective communities, even after two No Candidate Available notifications, candidates will be advised from the original select list by following the procedure prescribed in Rule 15(a) Part II of Kerala State &Subordinate Service Rules 1958, even if the validity of the Select list is over.  If the period of validity of the select list is not over, but the main list has exhausted, candidates can be advised from the Supplementary lists of reservation communities provided that the vacancies were reported when the select list was alive.

Implementation of 50% rule in advising candidates.-As the number of reservation turns to be filled up is only 32 turns out of a Main Rotation consisting of 100 turns, the possibility of reservation turn exceeding 50% of the vacancies to be filled up will be rare. However such cases may occur, when filling up candidates from a new select list, in continuation of the rotation followed for advising candidates from a previous select list, the validity of which is already over. In implementing the 50% rule, the NJD turns are not taken into account.

The above position can be explained by an example; from the select list furnished in paragraph 71 and the details of candidates advised from that select list as explained in paragraphs 72 & 73.  All the turns from 1.O.C. to 36 O.C. (except No Candidate Available turns of 24 SC, 32 SC and 34 E) were already filled up and the last candidate advised against an O.C. turn was 36.O.C. S.Vamanan Nair (Rank. 27). Assume that subsequently 3 more fresh vacancies were reported on 01-09-2015, and 3 candidates were advised against the turns 37.O.C. , 38.O.C., and 39.O.C. This can be done by selecting K. Indira (R. 28), M.Lathika (R.29) and K.Sivadasan (R.31) respectively (The candidate with R.30 was already advised against an earlier reservation turn for SC candidates). The final position is that 28 candidates were advised against O.C. turns and 8 candidates were advised against reservation turns, and the question of reservation turn exceeding 50% of the total turns did not arise at any stage of advice of candidates from the first batch of candidates advised immediately after publication of select list, till the advice of 3 candidates mentioned above. Now assume that a new select list will be published w.e.f. 01-07-2016, and there will be one new vacancy on 02-07-2016 to be filled up. As the last candidate advised from the earlier select list was against the turn 39.O.C, and all the turnsupto 39.O.C. (except NCA turns, if any) were already filled up, the next turn to be filled up is 40 O.B.C. As a new select list is in force, it is to be borne in mind that a new selection year has already commenced on the date of publication of the new select list and candidates cannot be advised against reservation turns for more than 50% of the vacancies reported. As there is only one vacancy and the turn to be filled up is 40 OBC, this turn will be temporarily passed over, and a candidate will be advised against the turn 41 O.C. (Even if the candidate who got the first rank belongs to OBC community he will be advised against the O.C. turn). The next vacancy will be filled up in the turn 40 O.B.C if it is reported in the same selection year. This arrangement will have to be repeated one or two times, if one or two vacancies are reported for one or two times till the turn 44 ST is filled up. This problem will not arise thereafter, as there are continuous Open Competition turns in excess of reservation turns till the expiry of this select list.

Whenever more than one requisition is received from the same appointing authority or from more than one appointing authorities (in cases involving common select lists) on the same day, they will be arranged in the order of the date of letter forwarding the requests and if the dates are also the same, alphabetical orders of the Devaswom Board will be considered (e.g. Cochin Devaswom Board before Malabar Devaswom Board).

 

When candidates are advised from a common select list to requisitions received from more than one appointing authorities, and if a candidate is thrown out of appointment for want of vacancy or for any other reason for which the candidate is not responsible, the candidate may be re-appointed by the same appointing authority in the next vacancy without a reference to the Board. However the candidate, if he wishes, may re-register his name in the office of the Board, and in such cases he will be re-advised to the first available vacancy in any of the Devaswom Board to which candidates are advised from the common select list. Before applying for re-registration, the candidate has to inform the appointing authority. The appointing authority is not authorized to re-appoint him if a vacancy arises, except when the same candidate is re-advised by the Board. The re-advised candidate will get the benefit of the earliest effective advice ( from the date of his first advice) and he will be senior to those candidates advised after the date of his first advice ( and those advised on the same date and lower to him in rank in the Advice list) either to the same Devaswom Board or another. When a re-registered candidate is appointed to a Devaswom Board, and the date of advice of another candidate to that Board, and the date of first advice of this candidate is the same, the seniority position between them will also be intimated in the Advice letter. The details of re-registered candidates will be entered in the Register of Thrown out candidates. When candidates are advised from a common select list, the appointing authority shall be directed to inform the candidate of this provision.

 

Whenever more than a unit of 20 vacancies is to be filled up, and one or more Turn Passed Over turns remain to be satisfied, then the Turn Passed Over turns need not be carried over when filing each unit of 20 vacancies but only the required number of reservation turns at the last unit need be passed over. In taking the unit of 20 for filing up of vacancies, the NJD turns has to be excluded.

 

The validity of a select list is lost when all the candidates in the Main list is advised. The supplementary lists of reservation communities have no separate existence in the absence of the main select list. But in such cases, the reservation turns to be filled up on the basis of the same requisition can be filled up from the supplementary lists, without exceeding the 50% rule (For example, if the last candidate in a select list is to be advised against an O.C. turn, a candidate against the next reservation turn has to be advised from the supplementary list of the community that comes in the next turn. In case no candidates are available in the supplementary list of that community, No Candidate Available notification has to be issued for that community, if not already issued in the selection year).

 

The list of candidates to be advised against a requisition will be prepared by the clerk in the Recruitment Wing, in the order in the Rotation Chart, and by observing all the Rules and Procedures prescribed by the Board.  A cent percent checking should be made by the Manager and the Assistant Secretary- in charge of the Recruitment wing, before approval by the Board/ Member concerned of the Board.

 

Whenever the validity of a Select list is over, a notification cancelling the select list will be issued after obtaining the orders of the Member / Chairperson of the Board. If the last date of validity of a select list is a holiday, the list will be kept alive till the next working day. Cancellation of select list will be with effect from the midnight of last day of validity. Any vacancy report received after the close of office in the evening will be received by the Security personnel on night duty noting the date and time of receipt. Even if a select list is automatically cancelled after the minimum validity period of one year but before completion of three years, a notification will be published announcing the cancellation w.e.f from the midnight before the date of publication of the new select list. This notification will be issued on the date of publication of the new select list itself. A similar notification will be issued when a select list is exhausted due to the advice of the last candidate in the Main list.

(a) The following Registers also should be maintained in the Recruitment wing , in connection with the advice of candidates, for the purpose noted against each Register.

(i) No Candidate Available Compensation Register.- (N.C.A. Register)

The details of reservation turns passed over in the absence of candidates from reservation communities in a selection should be entered in this Register. It should be maintained in Form No XXVII. As and when the claim is satisfied, it should be entered in the relevant column duly attested by the authorised officer.

(ii)        Turn Passed overRegister  (T.P.O. Register)

This Register is maintained for noting the details of reservation turns passed over, to ensure that reservation does not exceed 50% of candidates advised during a selection year. It should be maintained in Form No: XXVIII. As and when the passed over turns are satisfied necessary entries should be made in the Register under proper attestation.

(iii)       Non Joining Duty Register (N.J.D. Register)

Whenever a report is received from an appointing authority that any candidate advised by the Board, did not join duty, their details should be noted in this Register (in Form No XXIX). The details of candidates advised in the resultant vacancy should also be entered in their Register and duly attested.

(iv)       Rotation Register

The details of candidates advised for appointment to a post should be entered in the Rotation Register in Form No: XXX

(v)        Recruitment Register/ Register of candidates advised

It is a Register to be maintained in Form No: XXXI. All the candidates advised for appointment to various posts in all the Devaswom Boards should be made in the order of date of advice of candidates.

(vi)       Register of Thrown out candidates

It is a Register to be maintained in Form No XXXII, to enter the details of candidates advised from a common select list and thrown out of employment, and register his name to get re-advised to any of the Devaswom Boards to which candidates are advised from the common select list. (The procedure for re-registration is explained in paragraph 82).

(vii)      Select List Register

It is a register to be maintained in Form No XXI E for noting the details of Select list published / candidates advised

(b)        In the No Candidate Available/ Turn Passed Over /Non Joining Duty /Rotation Registers, separate pages should be set apart so that the entries in respect of each post can be entered continuously.

 

(1)  In order to continuously assess the progress of selection a Statement of all the selections pending in the Board will be prepared every month. As soon as vacancy report is received the post will be included in this Statement and it will be removed only on publication of the Select list. It will be prepared in Form No XXXIII and will contain in addition to the number of applications received for a post, the number of applications pending at the present stage of selection process. When the applications are scrutinised and the rejection of applications is intimated to the candidates, number of applications pending will be the number of applications admitted for the post. When a test is over and the total number of candidates present is known that will be number of pending applications. After publication of Short List /Probability List, the total number included in the Short List / Probability list is the number of pending applications from that stage.

(2)        This Statement will be prepared based on the stage of each selection on the 1st day of the month. The work of preparation of the Statement will be entrusted to Recruitment wing. The Manager and the Assistant Secretary in charge of the wing will ensure that the Statement is prepared correctly and copies circulated Chairperson/ Members/ Officers and all wings/ Sections during the 1st week of every month.

 

The provisions incorporated in this part of the Manual are intended to finalise selections impartially and advice candidates within the shortest time after receipt of vacancy reports. In the course of finalizing selections if it is felt that any of the provisions in this Manual requires changes or any additional provisions are required or if in an emergency situation deviation from any of the provisions in this Manual is found essential, the Board will be competent to take appropriate decision. In such cases the concurrence of the Government shall be obtained subsequently.

 

 

 

 

 

APPENDICES

Appendix No 1

KERALA DEVASWOM RECRUITMENT BOARD

ROTATION CHART

I   For direct recruitment to posts included in the Devaswom Last Grade Service:-

1. O.C 21. O.C 41. O.C 61. O.C 81. O.C
2. E 22. O.C 42. E 62. O.C 82. E
3. O.C 23. O.C 43. O.C 63. O.C 83. O.C
4. SC 24. SC 44. ST 64. SC 84. SC
5. O.C 25. O.C 45. O.C 65. O.C 85. O.C
6. O.C 26. O.C 46. O.C 66. O.C 86. O.C
7. O.C 27. O.C 47. O.C 67. O.C 87. O.C
8. O.C 28. E 48. O.C 68. O.C 88. D
9. O.C 29. O.C 49. O.C 69. O.C 89. O.C
10. OBC 30. OBC 50. OBC 70. OBC 90. OBC
11. O.C 31. O.C 51. O.C 71. O.C 91. O.C
12. SC 32. SC 52. SC 72. SC 92. ST
13. O.C 33. O.C 53. O.C 73. O.C 93. O.C
14. E 34. E 54. E 74. E 94. O.C
15. O.C 35. O.C 55. O.C 75. O.C 95. O.C
16. O.C 36. O.C 56. O.C 76. O.C 96. O.C
17. O.C 37. O.C 57. O.C 77. O.C 97. O.C
18. D 38. O.C 58. E 78. E 98. E
19. O.C 39.O.C 59. O.C 79. O.C 99 O.C
20. V 40. OBC 60. N 80. O.C 100. V

 

KERALA DEVASWOM RECRUITMENT BOARD

ROTATION CHART

 

II   For direct recruitment to posts other than those included in the Devaswom Last Grade Service:-

1. O.C 21. O.C 41. O.C 61. O.C 81. O.C
2. E 22. O.C 42. E 62. E 82. E
3. O.C 23. O.C 43. O.C 63. O.C 83. O.C
4. SC 24. SC 44. ST 64. SC 84. SC
5. O.C 25. O.C 45. O.C 65. O.C 85. O.C
6. O.C 26. O.C 46. O.C 66. O.C 86. O.C
7. O.C 27. O.C 47. O.C 67. O.C 87. O.C
8. O.C 28. E 48. O.C 68. O.C 88. E
9. O.C 29. O.C 49. O.C 69. O.C 89. O.C
10. OBC 30. O.C 50. D 70. V 90. OBC
11. O.C 31. O.C 51. O.C 71. O.C 91. O.C
12. SC 32. SC 52. SC 72. SC 92. ST
13. O.C 33. O.C 53. O.C 73. O.C 93. O.C
14. E 34. E 54. E 74. E 94. O.C
15. O.C 35. O.C 55. O.C 75. O.C 95. O.C
16. O.C 36. O.C 56. O.C 76. O.C 96. O.C
17. O.C 37. O.C 57. O.C 77. O.C 97. O.C
18. E 38. O.C 58. E 78. E 98. E
19. O.C 39.O.C 59. O.C 79. O.C 99 O.C
20. V 40. OBC 60. N 80. O.C 100. V

O.C – Open Competition, E/B/T – Ezhava/ Billava / Thiyya, SC – Hindu Scheduled Caste, ST – Hindu Scheduled Tribe, OBC – Other Backward Class, V – Viswakarma, D – Dheevara , N – Hindu Nadar

 

 

Appendix No 2

 

KERALA DEVASWOM RECRUITMENT BOARD

PERCENTAGE OF OPEN COMPETITON AND RESERVATION TURNS

Class For Last Grade Posts Posts other than Last Grade
Open Competition 68 68
Ezhava 11 14
Viswakarma 2 3
Dheevara 2 1
Hindu Nadar 1 1
Other Backward Class 6 3
Hindu Scheduled Caste 8 8
Hindu Scheduled Tribe 2 2